Recruiting Coordinator (Contract)

HRT Solutions is looking for a Recruiting Coordinator to join our talented team! This is a contract role that would last 5 month, approximately July - November 2026.

The Recruiting Coordinator plays a key role in supporting recruiting operations and delivering a positive experience for both candidates and clients. This position provides coordination and administrative support across interview scheduling, candidate sourcing, reporting, and recruiting processes in a fast-paced, collaborative environment.

Key Responsibilities:

Administrative Support:

• Provide administrative support to the recruitment team, including data entry, filing, and maintaining accurate candidate records within the ATS and internal systems.
• Pull and organize candidate information from resumes and the applicant tracking system (ATS) into Excel trackers and reporting documents.
• Prepare, distribute, and maintain recruiting-related documents, reports, and correspondence as requested.
• Assist with additional administrative and recruiting support tasks as needed.

Interview Coordination:

• Coordinate and schedule candidate onsite, video, and phone interviews ensuring the process moves quickly and efficiently while providing the candidate with a positive experience.
• Confirm interview details with candidates and ensure they have all necessary information.
• Manage interview calendars and communicate any changes promptly.
• Act as an extension of our clients, understanding their industry and the role requirements.

Candidate Sourcing:

• Utilize various sourcing methods (job boards, social media, networking, etc.) to identify potential candidates into the pipeline for assigned projects.
• Maintain and update the candidate database with accurate and current information.
• Update candidate tracking & reporting within a timely manner.
• Build and maintain successful relationships with candidates, clients and team members.

Special Projects:

• Support special projects as assigned by the recruitment team or management.
• Assist in the development and implementation of recruitment strategies and initiatives.
• Participate in recruitment events, job fairs, and other networking activities as needed.

Qualifications

• At least 2 years of prior experience in HR, recruitment or administrative role.
• Strong organizational and time management skills with the ability to handle multiple tasks and headlines.
• Experience using Microsoft Products with strong expertise in Microsoft Excel
• Excellent communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.